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Service Desk Admin Guide

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Service Desk Admin Panel > Admin Panel Dashboard > View The Dashboard And Export Reports
  • Introduction To Service Desk Module
    • Quick Start
    • Login To The Service Desk Module
  • Service Desk Admin Panel
    • Admin Panel Dashboard
      • View The Dashboard And Export Reports
      • View Alerts & Notifications
    • Service Desk Configuration
      • Company Profile And Support Portal Settings
      • Service Desk System Settings
      • Ticket Settings And Options
      • User Registration Settings
      • Email Settings And Options
      • Access Control Settings
      • Knowledge Base Settings And Options
      • Autoresponder Settings
      • Configure Alerts And Notices
      • Configure Two Factor Authentication
    • Manage Service Desk Components
      • Ticket Categories
      • Ticket Filters
      • Service Level Agreements (SLA)
      • API Keys
      • Client Portal Pages
        • Configure Your Support Center Page
      • Forms
      • Custom Lists
      • View And Manage Asset Types
      • Manage Materials And Expense Items
      • Manage Charging Plans
    • Email Management
      • Setup Your Support Email Addresses
      • Block User Email Addresses
      • Email Templates
      • Test Outgoing Email Settings
    • Manage Time Sheets
    • Manage Staff
      • Staff Members
      • Staff Roles
      • Departments
      • Time Sheet Templates
      • Material Approval
    • Manage Announcements
    • Generate Reports
      • Time Log Reports
      • Ticket Report
      • Asset Reports
      • Service Types Reports
      • Department Ticket Reports
      • Agent Reports
      • Users Reports
      • Resource Appointment Reports
      • Scheduled Reports
    • Finance
      • Generate Cost Reports
      • Manage Contracts
  • Service Desk Staff Panel
    • Staff Panel Dashboard
      • View The Dashboard And Export Reports
      • View Staff Members
      • My Profile
    • Manage Users And Customers
      • Manage Users
      • Manage Customers
    • Manage Tickets
      • Ticket Details
    • Manage Knowledgebase
      • FAQs
      • Manage FAQ Categories
      • Canned Responses
    • Manage Projects
    • Manage Staff Time Sheets
    • Manage Calendars
  • Appendix 1 - Field Types In Custom Forms And Custom Lists
  • Appendix 2 - Ticket Priorities
  • Appendix 3 - How Charging Works In Service Desk
  • About ITarian

View the Dashboard and Export Reports

 

Service Desk's powerful dashboard is the single pane of glass which allows you to easily monitor the status and progress of tickets in your account.

  • The 'Admin' dashboard contains detailed statistics and charts about tickets for all clients.
  • The 'Staff' dashboard shows similar information but only for clients assigned to the staff member.




  • To view the Admin Dashboard, click the 'Dashboard tab' in the Admin Panel.

Ticket Activity

 

The upper pane of this section shows the total open tickets, a summary of pending tickets, and the number of tickets that are due shortly. The system activity graph shows daily, weekly and monthly ticket activity. The lower pane contains charts showing tickets by status, department, ticket category and more.


Open Tickets


The total number of unresolved tickets. The pie chart breaks this down into tickets that are yet to be attended (new), overdue and awaiting customer response.



  • Place your mouse on a sector to see the number of tickets in each category.

Ticket Coming Due

 

A heads up on tickets that are due in the near future:




  • Place your mouse on a sector to see the number of tickets in each category.

Ticket Activity - History 

 

Line chart which shows a break-down of ticket statuses in your customers over-time. For example, the chart shows how many tickets have a status of 'closed', 're-opened' or 'assigned' at various points in time. You can select which statuses are shown by clicking on the legend above the graph.



By default, the graph shows details for the previous 30 days. Use the 'Report timeframe' options to change the time-period. Click 'Refresh' to implement your changes.


Statistics


The statistics area shows details about for the full period since you started using Service Desk. You can view statistics based on 'Department', 'Ticket Category', 'Staff', 'Ticket Generation Source' and 'Priority'.


The 'At the moment' graph at the bottom shows the number of tickets that are unassigned and paused depending on the parameter selected. For example, if 'Source' is selected, the graph will display the number of tickets that are unassigned and paused for each ticket source type. Sources include 'Email', 'Phone' and 'Other'.



  • 'Overdue' - tickets that have passed the grace period for a particular Service Level Agreement (SLA) plan. 
  • 'Warnings' - tickets that are configured to trigger warnings for a particular SLA plan.
  • The 'My Hours' tab shows stats on time spent on tickets by the currently logged-in administrator.



Exporting Statistics to a CSV file


Click the 'Export' button at the bottom of the interface to download the 'Statistics' file in CSV format. This file can be opened with applications such as Microsoft Excel or Open Office Calc. Please note this option is not available for 'My Hours' statistics.

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